Item Types

The main item type that you will likely order from suppliers are those that will be received into stock and inventory tracked: stockable products.

Stockable Products

When stockable products are placed on a Purchase Order, the 'On Order' quantity at product level (visible on the product drilldown page) will go up by the quantity on the purchase order. You'll also see the 'To Receive' quantity go up on the Purchase Order line for that product, indicating that those items are yet to be received.

Non Stockable Products

You might also need to order non stockable products from suppliers: physical products that you buy, receive but then do not keep a count of. Anything bought in bulk, or perhaps supplies not intended for sale would fit in this category.

When placing a non-stockable product on a Purchase Order, you will observe the line 'To Receive' quantity go up, indicating that the item is pending receipt, and you will also observe the 'On Order' quantity at product level go up. In these ways, the behaviour is the same as for Stockable Products. You'll see how behaviour diverges further down the line, once we start receiving stock.

Non Dispatchable Items

If you need to include supplementary charges or services on a Purchase Order, you'll do so by including non dipsatchable line items. These could be extra shipping charges that the supplier passes on to you, or perhaps ad-hoc services they perform for you. Non dispatchable items do not show any 'To Receive' quantity on the order line, nor do they show any quantity 'On Order' at the product level, since they can't be physically received.