Invoicing and Payment

Invoicing

Invoicing works in an identical way to Sales Orders: there is no concept of Partially Invoiced; Purchase Orders are either Fully Invoiced or Not Invoiced. A Purchase Order is invoiced as soon as an 'Invoic' date is set. There are many more fields on the 'Billing' tab of a Purchase Order than on a Sales Order to reflect the larger number of pieces of information that one normally needs to log on a supplier invoice: like 'invoice ref', the supplier's legal billing details and payment terms.

Invoicing a Purchase Order will make your balance with that Supplier go up.

Payments

Again, these work pretty much exactly in the same way as Sales Orders. You can either manually create Payments from internal Accounts or you can quickly record a payment for the whole invoiced amount (or remaining amount if some payments have already been made) by using the Payment action button. Purchase Orders can have the status Not Paid, Partially Paid and Fully Paid.

Recording payments on a Purchase Order will make your balance with that Supplier go down.